#Search for old email mac mail mac#
For example, you can click the provided icon within the messages short window ( Figure B) to filter a search by read or unread messages.Hi Classysailing and every other frustrated Mac mail user: Narrowing a search using filters is an option, too. Because macOS Mail supports Boolean searches, you can leverage AND, OR, and NOT statements to fine-tune specific searches. Append message importance to the search by adding priority and the respective label, such as high (i.e., priority: high), which will trigger a Priority !! High search suggestion that you can select from the dynamic search suggestions that appear as you type within the search field. You can also try searching by importance. Type from: Jane Doe or to: John Doe in the search field to search the corresponding header element. You can search message headers, which proves helpful when you're confident you know the sender or recipient or other specific information regarding the message you seek. MacOS presents dynamic search suggestions based on the information you type within the Mail search field.
Once you select a suggested search string, the search field adds a drop-down menu that can be selected to specify whether the search should be limited to just the subject or the entire message, for example, as shown in Figure A. When you begin typing within the search field, Mail will display search suggestions you can execute by clicking the relevant suggestion. Apple includes within macOS dynamic features that assist locating lost messages. Such search additions can quickly narrow a search to a handful of messages.įourth, try to search using Mail suggestions and filters. If you are certain the message contained a spreadsheet or PDF, add those words and even file extensions (xlsx or PDF) to the search string. It's possible you did not remember the correct email address, or the message was sent from or to a different mailbox for the same sender or recipient.įor example, if the message regarded a special product launch event, you could enter the product's name and the word budget (e.g., Acme 5000 budget). Remove the specific email address from which you thought the message was received or was sent and instead add relevant information.
Third, expand your search string if searching by the email address doesn't work. While a seemingly simple step, in 15 years of consulting and help desk supervision, I've found this basic fundamental is often surprisingly overlooked. Simply enter the sender's or recipient's email address within the search field.
Second, perform a dedicated search within macOS Mail using the sender or recipient's email address. SEE: Top 20 Apple keyboard shortcuts for business users (free PDF) (TechRepublic download) All you typically require to locate such misplaced messages is the general time frame in which the corresponding message was sent or received. I've often located missing messages in an adjacent folder-the missing message's storage location having fallen victim to shoddy mouse work. Most everyone creates subfolders beneath the Inbox typically, these subfolders are dedicated to various functions, clients, projects, subjects, or even senders. Here are five tips to help you find wayward email messages using macOS Mail.įirst, check folders immediately adjacent to the Mail folder in which you thought you placed the original message. But when you cannot immediately locate an email message, frustration becomes the dominant emotion. The initial sensation often mimics optimism. Image: Suwaree Tangbovornpichet, Getty Images/iStockphotoĬhances are you know the feeling.
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